Your information in Paybook

The records you enter, such as staff details, sales, tips, appointments, client information, and pay history, are stored in the app on your device. When iCloud is available, Paybook uses a private iCloud database under your Apple Account to sync your supported devices. Sync can take time and depends on your device, connection, and iCloud settings.

You choose when to export a backup, share a receipt, or send other records. The people and services you share them with receive that information. Keep exported files somewhere you trust. Deleting information in Paybook does not remove copies you have already exported or sent to someone else.

My Pay uses an individual PIN and shows that person’s earnings and paid receipts. It is read-only and locks after a minute of inactivity. The owner can review the salon’s payroll. Protect access to the device and your Apple Account as well as the app’s PINs.

Paybook’s guided assistant tools do not require a connected AI provider. If you choose to connect your own provider, Paybook sends questions and relevant context to that provider to answer them. This can include staff names, shop summaries, the person or period being discussed, conversation context, and results from the requested tools. Avoid putting unnecessary personal information into a question.

Your provider’s handling of that information follows its own policies and account settings. Your API key is kept in the device’s Keychain and is not included in Paybook’s exported backups. You can disconnect the provider in the app. Disconnecting does not recall information already sent to it.

Paybook asks for access when you use features that need it, such as scanning a notebook or dictating an entry. Notebook text recognition runs on the device. Dictation uses Apple’s speech recognition and requests on-device recognition when the device and language support it; availability and processing otherwise depend on Apple’s service. You can change the app’s permissions in your device settings.

The assistant records limited technical events, such as the route used, duration, tool count, and outcome. Those assistant metrics exclude your question text, staff names, phone numbers, responses, tool arguments, and API key. This statement describes those metrics, not every record you choose to save in the app.

If you email support, we receive the address and information you include so we can respond. Send only what is needed to explain the issue. For questions about Paybook or information you have sent to support, email [email protected].

The product examples on this website are demonstrations. You do not need to submit salon payroll records to explore them. Opening a page or playing its film sends requests to the services that host the website and media; those requests can include connection information such as an IP address and browser details. An early-access email link opens your email service and sends only if you choose to send the message.

The website remembers your language selection in your browser’s local storage under paybook-language. It remains until you clear this website’s stored data in your browser. The website does not include advertising pixels or analytics trackers in its application code. It does not change that behavior in response to a Do Not Track signal.

The public website at usepaybook.com and its video are hosted on Cloudflare Pages. Private previews are hosted on OpenAI Sites. Hosting, network security and any sign-in service may process connection and access information under their own policies. The website does not ask for your location, camera, microphone, payment-card details or an AI API key. Email links use your chosen email service.

Hosting and security services may use cookies when providing security or sign-in features. A private preview may require sign-in; the public website does not. These services are separate from the language preference saved by this website.

To ask about, correct or request deletion of information you sent to support, email [email protected] from the address you used. Describe the request without attaching payroll backups, PINs or API keys. Records held only on your device or in your private iCloud account are managed through the app and your Apple settings.

Changes to this notice will be posted on this page with a revised date. Review this page before using a newly added service or sharing new kinds of information.